General Accountability and Summary
The Project Coordinator / Contract Administrator plays a critical support role within the Owner’s Construction Management team. This position ensures effective contract execution, field coordination, and project controls support across Mill and TSF scopes.
Reporting to the Project Manager and interfacing with discipline Superintendents, Safety Advisor, and client representatives, the role supports field progress tracking, change management, contractor communications, and documentation control in a fast-paced, multidiscipline construction environment.
Key Responsibilities
Track contractor deliverables, daily reports, progress updates, and workfront schedules
Support preparation and logging of RFIs, field directives, change notices, and action items
Maintain current records of drawings, specs, and construction documentation
Coordinate contract administration tasks including compliance checks, payment applications, and documentation reviews
Participate in meetings and walkdowns, recording decisions, commitments, and follow-ups
Monitor status of submittals, NCRs, and punch items in collaboration with QA/QC and discipline leads
Assist with construction reporting, productivity tracking, and milestone documentation for internal and external stakeholders
Ensure accurate and timely flow of project information between Owner, contractors, and EPCM team
Skills & Competencies
Technical Skills:
Strong knowledge of construction documentation practices, contract management, and project controls fundamentals
Proficient in Microsoft Office, SharePoint, and project management tools (e.g., P6, Bluebeam, Aconex or similar)
Understanding of field construction workflows and documentation requirements for system handover
Organizational Competencies:
Highly organized and detail-oriented, with the ability to manage competing priorities
Effective communicator and note-taker, capable of translating field input into actionable records
Professional, discreet, and dependable, able to represent the Owner with integrity in daily contractor interactions
Experience, Qualifications & Education
5+ years of experience in contract administration, construction coordination, or project engineering
Diploma or degree in construction management, engineering, or a related field
Previous experience in mining, heavy industrial, or infrastructure projects preferred
Familiarity with MSHA/OSHA environments an asset
Position Dynamics
Internal Relationships: Operational Management Team, Project Managers, Project Services, Engineers
External Relationships: Mining Companies, Contractors, Vendors, Engineering Consulting Firms, government & regulatory, and personnel from other companies.
Application Documents: résumé & cover letter.