Project Coordinator / Contract Administrator

General Accountability and Summary 

The Project Coordinator / Contract Administrator plays a critical support role within the Owner’s Construction Management team. This position ensures effective contract execution, field coordination, and project controls support across Mill and TSF scopes. 

Reporting to the Project Manager and interfacing with discipline Superintendents, Safety Advisor, and client representatives, the role supports field progress tracking, change management, contractor communications, and documentation control in a fast-paced, multidiscipline construction environment. 

Key Responsibilities 

• Track contractor deliverables, daily reports, progress updates, and workfront schedules 

• Support preparation and logging of RFIs, field directives, change notices, and action items 

• Maintain current records of drawings, specs, and construction documentation 

• Coordinate contract administration tasks including compliance checks, payment applications, and documentation reviews 

• Participate in meetings and walkdowns, recording decisions, commitments, and follow-ups 

• Monitor status of submittals, NCRs, and punch items in collaboration with QA/QC and discipline leads 

• Assist with construction reporting, productivity tracking, and milestone documentation for internal and external stakeholders 

• Ensure accurate and timely flow of project information between Owner, contractors, and EPCM team 

Skills & Competencies 

Technical Skills: 

• Strong knowledge of construction documentation practices, contract management, and project controls fundamentals 

• Proficient in Microsoft Office, SharePoint, and project management tools (e.g., P6, Bluebeam, Aconex or similar) 

• Understanding of field construction workflows and documentation requirements for system handover 

Organizational Competencies: 

• Highly organized and detail-oriented, with the ability to manage competing priorities 

• Effective communicator and note-taker, capable of translating field input into actionable records 

• Professional, discreet, and dependable, able to represent the Owner with integrity in daily contractor interactions 

Experience, Qualifications & Education 

• 5+ years of experience in contract administration, construction coordination, or project engineering 

• Diploma or degree in construction management, engineering, or a related field 

• Previous experience in mining, heavy industrial, or infrastructure projects preferred 

• Familiarity with MSHA/OSHA environments an asset 

Position Dynamics 

• Internal Relationships:   Operational Management Team, Project Managers, Project Services, Engineers 

• External Relationships: Mining Companies, Contractors, Vendors, Engineering Consulting Firms, government & regulatory, and personnel from other companies. 

• Application Documents: résumé & cover letter.